The Fleet Administrator is a key member of the Brink's Inc. (U.S.) Fleet Management team based at the Coppell, TX headquarters. The position supports vehicle delivery, upfitting, registration, and disposal activities, ensuring accurate documentation, system updates, and compliance with company policies. The Fleet Administrator works closely with branch operations, upfitters, vendors, Accounting, and other internal and external partners to ensure timely execution, accurate reporting, and effective communication across all fleet asset lifecycle activities.
Job Responsibilities:
Coordinate with state agencies or TTR vendors to ensure timely processing and issuance of temporary tags and vehicle registrations.
Collaborate with upfitters, branch operations teams, and third‑party maintenance providers to support the delivery, upfitting, and in-service readiness of new vehicles.
Track, document, and report vehicle asset transfers between branch locations to ensure accurate fleet records.
Manage and maintain records of approved vehicle disposals in accordance with company policies and procedures.
Analyze and review key data points related to asset conditions and lifecycle to support informed disposal decisions.
Monitor, update, and maintain fleet management databases to ensure accurate asset location, status, and disposition records.
Evaluate vehicle age, net book value, and repair and maintenance (R&M) spending to determine appropriate disposal methods, including donation, sale, or scrapping.
Coordinate with title owners and external entities to obtain and verify required documentation for vehicle delivery and disposal processes.
Prepare, process, and distribute required documentation and information to internal and external stakeholders, including salvage companies, scrap yards, marketers, Accounting, and Finance.
Partner with the Accounting team to ensure timely vendor payments, resolve invoicing or payment issues, and escalate discrepancies as necessary.
Track and report disposal activity progress, timelines, and outcomes to internal stakeholders.
Audit fleet and disposal records and reconcile discrepancies across internal systems and databases.
Perform other duties and special projects as assigned by management.
Job Qualifications:
High school diploma or GED required
2+ years of experience in administrative, operations, fleet, logistics, or asset management support
Experience maintaining accurate records, tracking data, and updating systems or databases
Strong attention to detail with the ability to audit, reconcile, and resolve discrepancies
Experience coordinating with multiple stakeholders (internal teams, vendors, or external partners)
Ability to manage multiple tasks and timelines in a fast-paced, process-driven environment
Basic data analysis skills, with the ability to review information and support decision-making (e.g., asset tracking, reporting, or cost considerations)
Proficiency in Microsoft Office, particularly Excel, and ability to learn fleet or asset management systems
Strong communication skills with the ability to follow up, escalate issues, and ensure timely execution of tasks
Demonstrated accountability and ability to work with minimal supervision
